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Swifty solutions ltd
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Administrator/Maintenance coordinator

Darbas namuose - Swifty solutions ltd

What will you be required to do:

Swifty Homes are looking for an administrator/maintenance coordinator to join their admin team.

You will be part of a rapidly growing company who have a strong name in the local property market and you will be required to uphold and better the quality of service that is expected of us.

The Ideal candidate will be an organised individual with experience in the property sector and having a natural flair for planning and people skills.

The role is for an individual who is prepared to put in commitment and hard work to raise the quality and standard of the business and to further their career. A self-starter who can work on their own initiative.
You will need to have good telephone and writing manners, be able to speak fluently in English, Russian and Lithuanian and write fluently in English.

Accountable for:
  • Personal performance, conduct and presentation.
  • Maintenance contractors and their work.
  • Providing a high level of customer service to all clients.
  • Maintaining the contractor list updated with the relevant people.
  • Maintaining utility accounts.

Duties:
  • Registering maintenance issues and matching contractors to those properties.
  • Answering and logging into the systems all related emails to the position.
  • Answering and logging into the systems all related phone calls to the position.
  • Following up on all the jobs that are on and making sure that they are done properly
  • Cleaning schedule creation.
  • Liaise and negotiate between clients and contractors.
  • Assisting office staff with their requests.
  • Ensuring all maintenance issues fall in line with legislation and Swifty Homes guidelines.
  • Process completed application forms.
  • Maintain office systems/software and working procedures.
  • Efficient diary planning.
  • Correctly recording all messages.
  • Activity reports as required.
  • Bringing complaints to the attention of your Line Manager immediately.
  • Building and maintaining excellent working relationships with clients and applicants.
  • Demonstrating high standards of professionalism and providing a first class level of customer service at all times.
  • Attend all meetings and training courses as required by your Line Manager.
  • Informing your Line Manager of ideas which may improve performance and efficiency.
  • From time to time perform duties outside of this job description reasonably requested of you.

Main Objectives:
  • To achieve pre-agreed targets, operating to the standards required by the company.
  • Demonstrate high standards of professionalism, courtesy and efficiency in dealing with the public.
  • Maximise opportunities for getting the job done as quickly and efficiently as possible.
  • To operate with the confines of the Housing Act legislation.
  • To operate to the standards set by our regulatory bodies.
  • Achieve the goals and targets pre-agreed with your Line Manager.

Essential Requirements:
  • Excellent written (English) and verbal (English, Lithuanian, Russian) communication skills.
  • An analytical person who can communicate well with Landlords, Agents and Tenants.
  • Work closely with a team to ensure that you provide excellent customer service.
  • Strong organisational skills.
  • Quick learner who thrives on attention to detail and accuracy.
  • Be able to work independently and as part of a team.
  • Time Management.
  • Influencing and negotiation skills.
  • Enthusiastic and positive attitude.
  • Ambitious and a real desire to succeed.
Work days and times:
  • 10:00 – 20:00 Monday to Friday. Saturday 11:00 – 16:00
Job Type:
  • Full-time, Permanent

Salary:
  • €700+ depends on experience

Experience:
  • Administrator 1 year (required) if it’s within a building company it would be a bonus.

IF YOU WISH TO APPLY FOR THE POSITION PLEASE CLICK OR COPY AND PASTE THE LINK BELOW IN THE BROWSER AND PRESS APPLY AT THE BOTTOM OF THE PAGE ONCE ITS LOADED:

swiftysolutions.vervoe.net/job-page/work-from-home-admin-and-maintenance-coordinator/1540291215

We Require:

Essential Requirements:
  • Excellent written (English) and verbal (English, Lithuanian, Russian) communication skills.
  • An analytical person who can communicate well with Landlords, Agents and Tenants.
  • Work closely with a team to ensure that you provide excellent customer service.
  • Strong organisational skills.
  • Quick learner who thrives on attention to detail and accuracy.
  • Be able to work independently and as part of a team.
  • Time Management.
  • Influencing and negotiation skills.
  • Enthusiastic and positive attitude.
  • Ambitious and a real desire to succeed.
Work days and times:
  • 10:00 – 20:00 Monday to Friday. Saturday 11:00 – 16:00
Job Type:
  • Full-time, Permanent

We offer:

Salary:
  • €700+ depends on experience and results

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Swifty solutions ltd

About us:

We are a group of companies working under Swifty Solutions LTD.
Our main sector is property lettings and management but we also have removals and cleaning services that we provide.