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MB "Indata"
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Executive Assistant to Directors

Vilnius - MB "Indata"

What you’ll be doing…

Our ever-ambitious team has driven the expansion of our Apprenticeship recruitment and Education Training business at our Vilnius Office. This growth presents us with the opportunity to recruit a passionate, knowledgeable and experienced Executive Assistant to the Directors. To provide support to the Directors with in our organisation. If you have a positive, can-do attitude, then we want to hear from you.

We offer a supportive and team-orientated work environment with a friendly atmosphere. Our company is searching for an experienced, reliable, and task-oriented Executive Assistant. The Executive Assistant will work directly with the Directors and will be responsible for performing a number of administrative duties. The ideal candidate is highly self-motivated, professional, and capable of managing their work load and prioritizing tasks in a fast-paced environment. This is an excellent opportunity to join a growing start-up with competitive compensation.

Responsibilities & Duties:
  • Organise and schedule meetings and travels;
  • Prepare meeting agendas, perform research for meetings, and take minutes during meetings;
  • Manage the diaries and schedules of Directors;
  • Liaise with clients and business guests;
  • Organise media appearances and events;
  • Manage projects and follow-up with team members where required;
  • Maintain a strong working relationship with other relevant departments, including IT, sales, and PR;
  • Liaise with other staff members on behalf of senior management;
  • Prepare and deliver monthly reports;
  • Coordinate executive communications, including taking calls, responding to emails and interfacing with clients;
  • Prepare internal and external corporate documents for team members and industry partners;
  • Arrange corporate events to take place outside of the work place, such as fund-raising events and staff appreciation events;
  • Uphold a strict level of confidentiality;
  • Develop and sustain a level of professionalism among staff and clientele;
  • Assist with personal matters.

Reikalavimai

  • Minimum of 4+ years of experience as an Executive - Assistant reporting directly to senior management;
  • Perfect fluency in English language, written and spoken;
  • Advanced Microsoft Office skills, with an ability to become familiar with firm-specific programs and software;
  • Proficiency in collaboration and delegation of duties;
  • Strong organizational, project management and problem-solving skills with impeccable multi-tasking abilities;
  • Exceptional interpersonal skills;
  • Friendly and professional demeanour;
  • Be ambitious with a can-do attitude to be able to exceed targets and work under pressure;
  • Be an interactive and supportive team player who strives to add to the quality and value to the business.

Mes jums siūlome

  • A dynamic work environment in the centre of Vilnius;
  • The chance to be part of an international team that is highly motivated and fun;
  • A yearly budget for personal and professional development;
  • Access to learning materials such as online courses, books and international conferences;
  • Lots of team building events. But not the boring kind, we promise;
  • The possibility to work in our Berlin office;
  • An autonomous work environment with a high sense of ownership;
  • The ability to have a significant impact on the business;
  • Flat hierarchies and opportunities to learn, grow and develop;
  • Generous gym subscription;
  • Competitive compensation;
  • Oh, and we should mention the free breakfast on Fridays.
MB "Indata"

MB "Indata"

Filippo Loreti was founded to challenge the belief that rare, premium goods need to be expensive and attainable only by the one-percenters in society.

While our journey began with an record breaking collection of in-house designed, Italian-inspired wrist watches, we’ve since expanded into timepiece accessories, smart watches, smart jewelry, and more. Our goal is to become the premiere lifestyle brand for technology and fashion-conscious millennials.

To that end, we’re looking for talented, bright, and energetic innovators who share our vision for “consumer democracy” and want to join a rapidly-growing, international startup.

Forbes says: "Filippo Loreti disrupts luxury industry by offering $1000+ limited edition Italian design timepieces for less than $250"

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