Common Services Assistant

The Embassy of Canada to Lithuania is seeking to fill a Common Services Assistant, as well as various administrative positions that may arise following this selection process. These positions provide comprehensive administrative support to ensure efficient program and service delivery.

Core responsibilities include but are not limited to:

Managing Communications: Handling internal and external communications to ensure smooth information flow.
Maintaining Records: Keeping accurate and up-to-date records and documentation, including screening of documentation, applications and files and reviewing for completeness and accuracy.
Processing Financial and HR Transactions: Managing financial transactions, payroll, and other HR-related tasks.
Providing IT Support: Creating and managing documents, spreadsheets, and presentations using Word, Excel, and PowerPoint, including entering and validating information in departmental online systems.
Screening documention, applications, and files; reviewing for completness and accuracy.
Entering and validation information in departmental online systems.

By facilitating day-to-day operations, these roles contribute to the smooth functioning and success of their units in various areas of specialization, including operations, accounting, budgeting, human resources, contracts and procurement, property management/maintenance services, trade, foreign policy and diplomatic service, immigration, security and emergency management, and consular services.

ESSENTIAL QUALIFICATIONS

Education

This position requires:
A certificate or diploma of successful completion of a post-secondary degree (university or vocational);
OR
A combination of relevant* education, training and experience.

• An acceptable combination refers to a college diploma or post-secondary technical certification in combination with at least one year of experience in client service in addition to the below outlined required experience.
  
• Candidates will be required to provide proof of the completion of their education
  

Language

The following languages and proficiency level are required for this job.
An advanced proficiency level (reading, writing, comprehension, and speaking) in English.
An advanced proficiency level (reading, writing, comprehension, and speaking) in Lithuanian.

Experience

In order to perform the duties relevant to this job, the following experience is required:
A minimum of 1 year cumulative experience in providing administrative support.


Competencies

All competencies will be assessed. All competencies must be met prior to appointment.
Knowledge of General Office Procedures and Practices
Knowledge of the Microsoft Suite (Excel, Outlook, Teams etc.)
Thinking Things Through
Judgment and Discretion
Initiative and Action Oriented
Effective oral and written communication
Focus on Quality and Detail
Client Orientation

ASSET QUALIFICATIONS

Preference may be given to candidates who meet the Asset Qualifications. Where applicable, candidates must clearly demonstrate how they meet any asset qualifications

Knowledge in budget management principles, including financial systems such as SAP.
Previous experience working in a diplomatic mission or intergovernmental organization.
Minimum one year of client service experience.
Knowledge of French.

OPERATIONAL REQUIREMENTS

Hours of Work: Normal hours of work for this position are in accordance with Locally-Engaged Staff regulations of 37.5 hours per week between 8:30 to 17:00.
Overtime: Willingness to work overtime on short notice.
Travel: This position may require limited occasional travel domestically and-or internationally.


CONDITIONS OF EMPLOYMENT

Conditions of employment must be met or complied with before being appointed to a particular position and are to be maintained throughout the employment while being the incumbent of this position.

Valid work authorization: Ability to obtain and hold a valid work authorization covering the entire employment period.
Security screening: Obtain and maintain a Reliability Status (security level) which includes a criminal and credit background check from the Government of Canada.

Please apply via site below:

staffing-les.international.gc.ca/en/careers/common-services-assistant-vlnus-83c6b2d1-en

2020 €/mon. gross

Jogailos g. 4 (Senamiestis), 01116 Vilnius Calculate your travel time to work