Office Administrator

About Desktronic

At Desktronic, we’re redefining how people work and live. We design and build ergonomic, innovative furniture and accessories that empower healthier, more productive workspaces. As we continue our rapid growth in the e-commerce space, we’re expanding our team with forward-thinking professionals who want to make an impact and not just do a job.

About the Role

Over the past few years, Desktronic has been growing rapidly and we're continuing to scale. With this growth comes a growing need for sharp, reliable operational support that keeps our office running smoothly and our team focused on what they do best.

We are looking for an Office Administrator who is comfortable managing day-to-day office operations, coordinating with suppliers and vendors, and supporting colleagues across departments. This role is ideal for someone who is naturally organised, takes ownership of their tasks, and finds satisfaction in making things work behind the scenes.

In this role, you'll have the opportunity to become a central part of our operations, build your skills across a wide range of administrative functions, and grow alongside a company expanding across Europe and US. This is a fully on-site role (5 days in office) due to the nature of the responsibilities.

What you’ll do

• Coordinate business travel arrangements for team members — covering transport, accommodation and all related administration from start to finish.
  
• Manage office access systems, including issuing and ordering access cards and maintaining an accurate register of active cardholders.
  
• Manage office parking and bicycle storage allocation — assigning spaces to employees as needed and adjusting allocations when circumstances change.
  
• Order and maintain adequate stock levels of office stationery and supplies, anticipating needs before they become issues.
  
• Organise employee training sessions end-to-end — sourcing providers, handling bookings, coordinating schedules and supporting on-the-day delivery.
  
• Process and upload incoming invoices via our document management system, ensuring correct filing and timely handling.
  
• Oversee company phone billing, conduct monthly invoice reviews and coordinate new device orders as required.
  
• Act as the first point of contact for office maintenance issues — reporting requests to building management, following up to ensure timely resolution and proactively flagging improvements to the working environment.
  
• Prepare workstations and IT equipment for new starters, ensuring everything is set up and ready before their first day.
  
• Support onboarding logistics for new employees — coordinating induction schedules, welcome materials and access to tools and systems.
  
• Manage relationships with external service providers including cleaning companies, couriers, catering and facility vendors.
  
• Assist with internal communications — drafting announcements, reminders and updates to keep the team informed on office matters.
  
• Support the coordination of company events, team lunches and off-site activities.
  
• Help maintain internal databases, contact lists and shared document libraries, keeping information accurate and easy to find.
  
• Support HR document administration during periods of higher workload or when someone from HR team is on leave.
  

What you’ll bring

• A positive, can-do attitude and a strong motivation to grow — you embrace new challenges, pick up new skills quickly and bring energy to everything you do.
  
• Strong organisational skills and attention to detail — you stay on top of multiple tasks at once and follow through without being chased.
  
• Good written and spoken communication skills in Lithuanian and English.
  
• Confidence working with MS 365 tools, in particular Outlook, SharePoint and Teams.
  
• A proactive, self-managing approach: you identify what needs doing and get it done.
  
• A friendly, collaborative attitude and the willingness to suggest improvements as the company continues to grow.
  
• Previous experience in office administration or coordination is a big plus, but not essential.
  

What we offer

• Competitive salary: €2,050–€2,650 gross per month (depending on experience).
  
• A welcoming, fast-moving team in a company that genuinely cares about its people.
  
• Modern, well-equipped office in Vilnius.
  
• Clear ownership of your role from day one — your work is visible and valued.
  
• Opportunities to develop and grow as the company continues to expand across Europe.
  
• Private health insurance, annual learning budget, and modern ergonomic workspace.

2050-2650 €/mėn. neatskaičius mokesčių